Minutes of the Meeting of the Council

Date:

Monday 10^th May 2010

Time:

7.45pm

Place:

Community Rooms, Chineham Village Hall, Thornhill way,  Chineham

Present:

Cllr. C. Tomblin (Chairman)

Cllr. D. Thornton

Cllr. M. Biermann

Cllr. R. Parkin

Cllr. P. Miller

Cllr. L. Fryer

Cllr. G. Wright

Cllr. M. Adams

Karen Ross (Clerk)

Eunice Jones (Assistant Clerk)

Action

Those present were advised of the fire exits and procedure for evacuation

1.

APOLOGIES

Apologies were received and accepted from Cllr. Oakley due to holiday commitments and County and Borough Councillor Elaine Still.

2.

MINUTES OF THE MEETING

The Minutes of the Parish Council meeting held on 12^th April 2010 were approved on a proposal by Councillor Biermann, seconded by Councillor Parkin.

3.

EXTERNAL REPORTS

Borough and County Councillors

3.1

County and Borough Councillor Elaine Still

Cllr. Still had submitted her report to the Clerk prior to the meeting.’ I apologise for my absence tonight but I am attending a public meeting in Old Basing on the bio mass plant. This proposal is causing great concern to the local residents. I would like to thank the Parish Council and their Clerks for all the hard work they have done with regard to the allotments. I am pleased to see their development at last.

3.2

Borough Councillor Martin Biermann

Cllr. Biermann extended his congratulations to Cllr. Paul Miller on his election as ward Councillor for Chineham and commented that Chineham had the second highest voting turnout in the Borough.

He reported that the Borough Council now had a larger conservative majority and that Mrs Heath of Basingstoke Community Party had failed to hold her seat albeit in a different ward. He confirmed that the Mayor issue has still not been resolved and that he had attended his first Incinerator Liaison panel meeting and he found it very interesting and very low key. He commented that he found the manager very helpful and obviously believed in the job he was doing. He also was surprised that the Incinerator had not encountered a breach since it had opened. Cllr. Biermann also explained that he had been approached by the Mott family who had requested that their name be remembered in Chineham with the eventual development on the plot of their former dwelling being named after them, their preferred option being Mott meadows.

3.3

Borough Councillor Paul Miller

Cllr. Miller reported that he will be attending the ’sod turning event’ as a ward Councillor.

3.4

Police

The  Police Report is attached as Appendix A

3.5

Rapid Response Warden

This month as with others after the schools have gone back after the holidays there has been an increase of crisp chocolate wrappers etc., left on the floor especially at bus stops  at Thornhill Way/Mattock Way and Reading Road. The small walkways around the Four Lanes schools have quite a bit of rubbish in the bushes alongside the paths.

There are small amounts of graffiti through the area but I have not seen anything on a major scale. It’s easy to walk past Graffiti which doesn’t stand out but is there and may have been there for some time

Clerk

3.6

CVHMC

Cllr Fryer reported that he had attended the recent meeting of the CVMC and there was concern expressed over the Recreation Meeting venue.  It was stated that the booking clerk had requested that the venue be changed from the community room to the committee room which had been met with some dissent.

Cllr Tomblin said there had been some discussion but had been resolved. He said that all meetings other than the ones scheduled and advised should be discussed with the CVH booking Clerk. 

He also reported that June Balcombe, through the Village Hall Forum, had written to the Village Hall reference Emergency planning and their role in an emergency situation. Cllr. Fryer stated that he had mentioned to the committee that this was currently under the remit of the Chineham Parish Council. The CVH  are advising The Forum that the Chineham Parish Council are dealing with this and the emergency planning working party would consult the Village Hall when devising our procedures. The clerk confirmed that the Office would be repainted in the next few months as it is being incorporated with the rest of the Village Hall.

4.

PUBLIC SESSION

There were no members of the public in attendance.

5.

FINANCE

5.1

The current situation was noted and is attached as Appendix B.  Cllr. Fryer also handed out the end of year accounts for information. These are attached as Appendix C

Clerk

5.2

Payment Requests

It was proposed by Cllr. Fryer  and seconded by Cllr. Thornton and agreed unanimously that the payments requested be made as follows:

Clerk

*Added at the meeting

5.3

Cllr. Thornton and Cllr. Parkin declared an interest. Cllr. Tomblin proposed the Parish Council would purchase 1 pack of seeds per Allotment as a gift for each Allotment holder at a total cost of up to £100. This was seconded by Cllr. Adams and agreed unanimously.

MA

6.

PLANNING

6.1

The minutes from the planning meeting held on 12^h and 26th April 2010 were noted. Cllr. Thornton explained that the planning committee is looking at the SHLAA, any comments will be circulated before any submission.

7.

RECREATION

7.1

The recreation minutes of  21^st April 2010 were noted

8.

STAFF

Clerk

8.1

Cllr. Tomblin explained that the Parish Council had received the resignation of Brian Beckley Rapid Response warden. It was agreed to accept the resignation and write and thank Brian for all his hard work and dedication. It was proposed by Cllr. Tomblin and seconded by Cllr. Biermann that the role be filled although it was requested that the job description be looked into and any additional duties required by the councillors should be submitted to the Clerk.

Clerk

9.0

DATE OF NEXT MEETING

9.1

The date of the next meeting of Chineham Parish Council will be on Monday 14^th June 2010 and the Annual Parish Assembly  will be held on 18^th May 2010