Minutes of the Meeting of the Council |
Date: | Monday 9th November 2009 | Time: | 7.45pm |
Place: | Community Rooms, Chineham Village Hall, Thornhill way, Chineham |
Present: | Cllr. C. Tomblin (Chairman) | Cllr. D. Thornton |
| Cllr. M. Biermann | Cllr. R. Parkin |
| Cllr. P. Miller | Cllr. M. Adams |
| Cllr. G. Wright | |
| Karen Ross (Clerk) | Eunice Jones (Asst. Clerk) |
| | Action |
1. | APOLOGIES | |
| Apologies were received and accepted from Cllr. B. Sperring due to personal reasons, Cllr. L. Fryer due to holiday commitments, PC Charlton and County and Borough Councillor Elaine Still. | |
2. | DECLARATION OF INTEREST | |
| Cllrs. Parkin and Thornton declared an interest in the allotments. | |
3. | MINUTES OF THE MEETING | |
| The Minutes of the Full Council Meeting held on 12th October 2009 were agreed as a correct record of the meeting on a Proposal by Cllr. Thornton and seconded by Cllr. Parkin. | |
4. | EXTERNAL REPORTS | |
| Borough and County Councillors | |
4.1 | County and Borough Councillor Elaine Still | |
| Cllr. Still submitted a report in her absence: | |
| A major consultation on the future of transport in Hampshire was launched on the 2nd November by Hampshire County Council (HCC) The consultation is an important part of the preparation process for the third Local Transport Plan for Hampshire (LTP) which will cover the period 2011-16 and is due to be submitted to the department for transport next year. This will also act as a bidding document for Government funding to improve transport in Hampshire. Early indications from Government show we will be faced with reduced funding for transport improvements after 2011. HCC wants to consult residents to help shape the development of a transport strategy that is relevant and meaningful for Hampshire for the next 15 years. The deadline for responses to this consultation is Thursday 31 December 2009. A brochure summarising the scope of the consultation has been published, which poses ten questions for interested parties to respond to. Copies of the consultation brochure are available from the Hampshire County Council E-Consultation page http://www.hants.gov.uk/consultation and can also be obtained by telephoning 01962 846 811. Response forms are also available online for replies to be given electronically. County Councillor Devolved Budgets: Each county councillor receives a budget of £10,000, to be spent on local projects or initiatives in their divisional area. Bona fide groups and organisations, but not individuals, are able to apply to their county councillor for a grant. If you would like to apply please give me a call or send me an email. Elaine.still@hants.gov.uk. I am now the chairman of Culture, Communities and Rural Affairs select committee. | |
4.2 | Borough Councillor Martin Biermann | |
| Cllr. Biermann reported that he had been invited along with Borough Councillors Miller and Still to attend a meeting regarding the Hillacre planning application which was approved several months ago to discuss alternative access routes to the proposed development. He also reported that he had been made aware that a suggestion had been made to the Sherfield Park Community Association to manage the playing fields at Taylor’s Farm despite assurances made prior to their conception that the Parish council be involved as the playing field development was to benefit the whole of the Chineham Ward. It was asked that the Clerk contact Basingstoke and Deane Borough Council to ascertain the situation and to confirm support for Cllr. Biermann’s position. He explained that the anti social behaviour associated with the bus shelter along Reading road has disappeared since the seats were removed. | |
4.3 | Borough Councillor Paul Miller | |
| Cllr. Miller explained that he had not much to report as he had not long taken office. He confirmed that he had represented the Parish Council at the Basingstoke and Deane Borough Council Remembrance service which was very well attended. He confirmed that he was serving on the EPP Committee at the Borough Council. | |
4.4 | Police | |
| There was no Police Report available. | |
4.4 | Rapid Response Warden | |
| There is not much to report this month of any serious nature, I concentrate on the smaller paths not covered by the full time cleaner. Just a couple of points.... Last week after Karen had informed me of rubbish by the brook behind the Scout hut, I looked for it and at first could not see anything. Eventually I found the rubbish by the railway bridge where the brook goes under the bridge, nowhere near the path. It was on the other side of the brook which you cannot access because of overgrown brambles etc. on that side. There were 3 ½ bags including shoes, clothes, hairdryers and lots of polystyrene packaging. I believe it would have been much easier to have taken it to the tip rather than the effort to dump in this spot. I have noticed that the stone cladding on the brook by Four Lanes School has still not been repaired and with winter coming the frost my cause more stone to fall into the brook. Part of the path running behind the Guinea Court Shops towards Tollway is closed off and as yet has not been resurfaced. I have removed a small amount of graffiti from a couple of bus stops but have not noticed a serious amount in the last month. The bus stop near Simon’s Close has what I thought was graffiti on it but on closer inspection it seems the writing has been scratched on the paint work, it’s not much but still unsightly. | |
5. | PUBLIC SESSION | |
| David Wickens attended the meeting. He asked if there was any progression on the installation of the bins he had requested. The Clerk was asked to follow up this request with Basingstoke and Deane Borough Council. He also asked if the Clerk could follow up the request to clear the brambles along the Brook with Basingstoke and Deane Borough Council. | |
6. | FINANCE | |
6.1 | The Current situation was noted and attached as Appendix A. | |
6.2 | Payment Requests | |
| It was proposed by Cllr. Wright and seconded by Cllr. Miller and agreed unanimously that the payments requested be made as follows: | |
| PAYMENT REQUESTS NOVEMBER 2009 | FROM | ITEM | AMOUNT £ | Staff | Mileage | 3.81 | Staff | Mileage | 9.25 | CPRE | Membership | 29.00 | Dell | Laptop Battery | 99.00 |
| Clerk |
6.3 | SLR Rental | |
| It was proposed by Cllr. Adams that the Chineham Parish Council would continue to rent the SLR sign from Basingstoke and Deane Borough Council for year ending January 2011 at a cost of £2470 per annum. This was seconded by Cllr. Wright and agreed unanimously. Cllr. Miller commented that the second year of the signs could provide the Parish with additional data on the basis of increasing the ‘detection speed’ thus making the data credible, he also suggested that the sign was positioned in the same places and same sequence throughout the year to obtain a complete data set. At the end of the second year the Parish Council would then have the necessary information whereby ‘traffic/speed calming measures’ can be discussed. | Clerk |
6.4 | Toll House Meadow Path | |
| It was proposed by Cllr. Biermann that the Parish Council would contribute £3,000 towards to the repair of the path. This was seconded by Cllr. Miller and agreed unanimously. | Clerk |
6.5 | Budget and precept. | |
| After consideration of the budget for the next financial year 2010 – 2011.It was proposed by Cllr. Tomblin that the Chineham Parish Council set a precept for the period 1 April 2010 to 31 March 2011 of £38,000. This was seconded by Cllr. Parkin and agreed unanimously. It was noted that this meant a zero increase. The budget can be found as Appendix B. | Clerk |
7. | PLANNING | |
7.1 | The minutes from the planning meetings of 12th and 27th October 2009 were noted. | |
8. | RECREATION | |
8.1 | The minutes from the recreation meetings on 23rd September and 7th October 2009 were noted. | |
8.2 | Cllr. Parkin and Cllr. Thornton declared an interest and left the room It was proposed by Cllr. Tomblin that the allotment plots would be allocated in order of those on the list at a meeting to be held by Chineham Parish Council. Residents or their representatives will be invited to attend, in order to select their allotment, failure to do so would result in the foregoing of an allotment. This was seconded by Cllr. Biermann and agreed unanimously. It was agreed that the number of residents invited to the meeting would equal the number of plots available plus the next 5 residents on the waiting list. | Asst. Clerk |
8.3 | It was proposed by Cllr. Tomblin that only those living in the Parish of Chineham would be entitled to rent an allotment in Chineham. This was seconded by Cllr. Adams and agreed unanimously. | |
8.4 | Clr. Parkin and Cllr. Thornton returned to the meeting. It was proposed by Cllr. Tomblin that the Parish Council would purchase hazel saplings for planting in Chineham woodland up to the value of £100. This was seconded Cllr. Thornton and agreed unanimously. Asst. Clerk to contact Karen Evans-Prosser to arrange planting. | Asst. Clerk |
8.5 | It was proposed by Cllr. Tomblin that the lease between Basingstoke and Deane Borough Council and Chineham Parish Council be sent to Hedley’s solicitors for legal clarification along with the Allotment Terms and conditions at a cost not to exceed £500. This was seconded by Cllr. Biermann and agreed unanimously. | |
9. | DATE OF NEXT PARISH COUNCIL MEETING | |
9.1 | The date of the next meeting of the Chineham Parish Council will be held on Monday 14th December 2009 at 7.45pm in the Community Rooms, Chineham Village Hall, Thornhill way, Chineham | |
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